Office Administrative Opening

DreamMaker Bath & Kitchen’s mission statement:

“Enhancing lives by improving homes.”

Our values are literally how we work every day. 

If you are someone who wants to make clients’ lives better, and wants to work with an employer who celebrates your accomplishments, then you should think about working with DreamMaker.

We have grown in the Colorado Springs area for the last 20 years because we take care of our clients AND our employees. Building great relationships with our customers starts with having great people who love what they do and love the company they work for. Our bottom line is … we believe people matter.

If you agree that building relationships is as important as building amazing spaces, keep reading!

Administrative Duties     

  1. Opening the office
  2. Closing the office
  3. Answering the phones and processing calls appropriately for GM, Sales, Production, Marketing and Accounting.
  4. Maintaining office equipment
  5. Maintaining adequate stock of office supplies
  6. Regularly visiting the franchisor DreamConnect site to keep up to date on new information
  7. Retrieving and open mail daily
  8. Reviewing new and existing systems and franchisor information to help management understand impact of implementing these systems
  9. Keeping the office organized
  10. Maintaining office filing system
  11. Creating the “Office Binder”
  12. Creating the “Production Binder”
  13. Creating the “Client Job Site Binder”
  14. Maintaining and managing staffing-related matters
  15. Participating in Weekly Focus meetings
  16. Keeping the office and Design Center environment clean and professional
  17. Attending training meetings

Sales Duties

  1. Processing incoming lead sheets
  2. Assembling Prospect Packets
  3. Assembling New Client Packets
  4. Attending training meetings

Production Duties 

  1. Processing service calls
  2. Setting up trade partners
  3. Attending training meetings
  4. Providing status updates to the General Manager and Sales staff on design retainers and proposals

Accounting Duties    

  1. Inputting data to A/P and A/R and others
  2. Entering daily time cards
  3. Preparing and managing payroll
  4. Printing Job Costing Reports
  5. Preparing company budgets, business plans and forecasts
  6. Preparing PO’s for projects
  7. Preparing all financials on a weekly basis
  8. Reviewing and collecting accounts receivable
  9. Attending training meetings

 Purchasing Duties 

  1. Ordering and purchasing materials
  2. Receiving and inspecting material deliveries (ordering materials)
  3. Attending training meetings

QUALIFICATIONS

To perform this job successfully, the candidate must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and Experience

  • Associate or Bachelor’s degree in accounting, business or related field
  • Equivalent work experience, 5 years min.
  • Demonstrated accounting, office management experience
  • Understanding of construction basics
  • Intermediate computer skills with Microsoft Office applications
  • QuickBooks experience
  • Experience with systems and documentation of systems and procedures

 

Other Qualifications

These are the personal and behavioral attributes required by incumbents to successfully execute the essential functions of the position.

 

  • Excellent customer relations skills
  • Internal and external customer service focus
  • Ability to communicate and work in a productive team environment
  • Effective oral and written communications skills
  • Must be a self-starter
  • Effective time management skills and prioritization abilities
  • Goal setting to measured performance

 

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